1. About these Terms and Conditions
1.1. These terms and conditions apply to any contract between You and the Golazo Cycling Limited (“GOLAZO”) in respect of Your participation in the Event.
1.2. Please read these terms and conditions carefully before registering for the Event through the Website.
1.3. Please note that before registering for the Event through the Website or otherwise You will be asked to accept these terms and conditions. By clicking on the “I Accept” check box online You are confirming Your agreement to be bound by these terms and conditions. If You do not want to accept these terms and conditions, You will not be able to register for the Event.
2. About Your Contract
2.1. In registering for the Event, You are entering into a legally binding contract with Golazo Cycling Ltd (GOLAZO), which is registered in England and Wales under company number 9686725. GOLAZO’s registered office is at 34 The Broadway, St. Ives, England, PE27 5BN. This contract, and Your obligations under it, will conclude upon Your completion of the Event.
2.2. For the purposes of these terms and conditions, “You” means the person identified as the Runner in the application to register for the Event offered through the Website (the “Registration Application”) or, if the Runner is under 18 years old, the parent or guardian who has signed the Parental Consent Form and submitted the Registration Application (and “Your” shall be construed accordingly).
2.3. GOLAZO may assign the contract, or subcontract or delegate the delivery of the Event in any manner to: (i) any separate entity controlled by, or under common control with, GOLAZO; or (ii) any provider of outsourcing or third party services that is engaged under a service contract to provide services to GOLAZO at the GOLAZO’s sole discretion.
2.4. For the purpose of the declaration in clause 20 herein ‘I’ means ‘You’.
2.5. GOLAZO at its sole discretion retains the right to reject a Registration Application at any time prior to the Event.
3. The Event
3.1. The “Event” means the following disciplines in which you are entering.eg. Cambridgeshire Summer Run.
4. Terms Used
“Brand” means all unique designs, signs, symbols and words, or a combination of these, employed in creating an image that identifies the Event and its sponsors and partners which differentiates it from its competitors.
“Closed Road(s)” means the environment temporarily established on the public highway and or private roads for the sole purpose of the Event for a specific duration which will be published at or around the date of the Event. Closed Road does not in any way guarantee that the public, either in vehicles, on horseback or on foot either inadvertently or maliciously, use the Closed Road environment at some point during the Event. Runners must be attentive to this risk and take any necessary evasive action should such a scenario materialise to protect the Runner’s own safety and security and that of others around.
“Running Equipment” means any equipment a Runner will use in the Event including but not limited to clothing and safety equipment etc.
“Event Village” means the location of the Event headquarters, the associated car parks, expo space and Closed Road courses.
“Fundraising Partner” is a fundraising organisation with whom GOLAZO has a Fundraising Partner agreement.
“Open Road(s)” means an environment whereby the Highway Code and other related regulations as exist at the time apply.
‘’Pace Bike’’ is the vehicle that marks the back of the Event and the end of the road closures. All closed roads are opened behind the Pace Bike.
“Runner” means the registered participant in the Event.
“Specified Location” means the location on the Closed Roads announced by GOLAZO prior to the Event which Runners must pass before the Specified Time in order to be allowed to complete the Event. Runners failing to pass the Specified Location by the Specified Time will be required to take the shorter route back towards the finish at the Event Village, if applicable, continue on open roads outside of the Event or utilise the Sweep Vehicle facilities if available.
“Specified Speed” means the speed published at or around the date of the Event at which the Pace Bike will drive the Event. Runners must stay ahead of the Pace Bike to ensure they are within the road closures available. All road closures will be lifted behind the Pace Bike and runners will be subject to open roads and must obey the highway code.
“Specified Time” means the time announced by GOLAZO prior to the Event whereby the Closed Roads will be re-opened and any Runner who has not gone past the Specified Location will be required to take a shorter route back towards the finish at the Event Village, if applicable, continue on open roads outside of the Event or utilise the Sweep Vehicle facilities if available.
“We” means GOLAZO or any employee or representative or associate of GOLAZO (and “our” shall be construed accordingly).
“Website” means www.cambridgeshiresummerrun.com. GOLAZO provides this Website to give general information about the Event. The Website contains a link to enter the Event using the ChronoRace payment platform. Please refer to any terms and conditions on the ChronoRace payment gateway for all additional matters relating to payments and entry.
5. Event Specifics
GOLAZO’s liability to compensate Runners for any loss or damage to personal property in secure paid for storage provided for the Event and/or Event village is limited to a reasonable amount, having regard to such factors as whether the loss or damage was due to a negligent act or omission by GOLAZO. If you do not make use of the secure areas you are responsible for any loss or damage to personal property.
5.2 Road Closure
The public highway Closed Roads will be re-opened to the public after the Specified Time. The Specified Time will be published in Event publicity at or around the time of the Event. Runners who remain on the route once the roads are re-opened will have to abide by the Highway Code and any regulations applying to Open Roads as are in force at the time.
In any event despite the commitment of GOLAZO to assure Closed Roads, Runners must be aware at all times for potential hazards which get onto the Closed Road the most likely of which are pedestrians, animals and farm vehicles or vehicles that have breached the road closure order. Runners have responsibility for their own safety as the provision of Closed Roads offers no guarantee that the Closed Roads will at times be free of obstacles not related to the Event.
In any event if you are passed by the Pace Bike you are out of the event and you will have to make your way back to the event HQ taking responsibility for your own navigation, maintenance and you must abide by the highway code as you will be out of the event and running on open roads.
5.6 Event Registration
5.6.1. It is a requirement that each Runner in the Event confirms that they have read the Event instructions and accepts the contents.
5.6.2. Medical support is provided for the Event. Risk assessments have been conducted to inform the quantity and location of the medical support during the Event. GOLAZO does not warrant or guarantee the length of any response for the medical support team to reach a Runner in need of attention.
5.6.3. Limited mechanical support is provided for the Event. GOLAZO does not warrant or guarantee the length of any response for the mechanical support team to reach a Runner in need of attention. It is strongly recommended that all runners are self-sufficient in relation to repairs whilst running.
5.7.1 The Organisers reserve the right to disqualify any participant found to be in breach of the terms and conditions.
5.7.2 Disqualification can be enforced upon partaking in any of the following:
5.7.3 Urination in any area other than designated toilets en-route.
5.7.4 Swapping numbers with another runner, without prior consent from the organiser or through the approved transfer link process.
5.7.5 Possession of any banned item, such as dogs, baby joggers, baby strollers, skateboards, Nordic sticks, Kangoo Jump boots, rollerblades, hand cycles, unauthorised bicycles or any other wheeled device on the course, except for hand-propelled wheelchairs in the wheelchair race.
5.7.6 Deviation from the designated route
5.7.7 Tampering with the timing chip
5.7.8 Not adhering to the issued timing pen when asked to do so.
5.7.9 Refusing to obey the directions of the event official, city official or course marshal/steward, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event.
5.8 Event Day
5.8.1 Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers before, during and after the event.
5.8.2 All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
5.8.3 Every participant shall be provided with a race number which MUST be worn on the front of shirts and be visible at all times during the event. The race number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate number.
5.8.4 All participants must write their name and details of any health problems or medication on the reverse of the race number, which must be worn on the front of shirts during the race.
5.8.5 Participants should also inform the race organisers of any special medical conditions.
5.8.6 Participants must begin the event during the official recognised starting times.
5.8.7 Roads closed for the race will reopen as soon as possible after the last runners have passed. A Pace Bike will follow the back markers. Anyone who is deemed to be unable to complete the course in the cut-off time will be approached by a race steward and told that they must board the sweep vehicle or use the pavement. If they decide to continue as the roads will be opening up, their safety cannot be guaranteed. In the event of you being so far behind we strongly advise you against continuing and you should ask the steward to radio through for a pick-up vehicle to come and take you back to the finish line. If you do continue we will be unable to guarantee that road closures, marshals and drinks stations will be in place. Before starting the race please give careful consideration to your ability to complete the course in the allotted time.
5.8.8 Race entry includes the provision of finish line items such as finishers medals. Only those participants who turn up on the day and complete the event within the cut-off time are entitled to collect these items.
5.9 Participant Obligations
5.9.1 All participants must oblige to the following:
22.214.171.124 Advice provided by the Organiser as well as instructions and directions given by officials and race marshals of the event.
126.96.36.199 Avoid using headphones whilst running, to limit the risk of injury to yourself and other participants. The Organiser will not be held responsible for incidents caused as a result of the use of headphones which inhibit the communication of important warnings or information from emergency services or course marshals.
188.8.131.52 Display the correct race number provided by the organisers, with appropriate medical information completed on the reverse.
184.108.40.206 Avoid deviation from the designated race route
220.127.116.11 No participant may bring dogs, baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades, hand cycles, Kangoo Jumps, stilts, crutches, unauthorised bicycles or any other wheeled device on the course, except for hand propelled wheelchairs in the mass race (within a designated pen assigned by the Organiser).
18.104.22.168 Participants accept that they must make their best efforts in training for and completing the 10 mile course in less than 2 hours and 30 minutes (which is a slow walking pace), calculated from the last runner to cross the start line. For your safety, if you are unable to keep to this pace you will be asked to board the sweep van collecting runners who are injured or unable to achieve the required pace at each mile. For participants who choose not to board the sweep van when asked, we will no longer accept liability for your welfare. At this point you will no longer be part of the race.
5.10 The Start
5.10.1 Participants will be assigned to timing pens in accordance with the runners’ predicted time.
5.10.2 Participants shall assemble for the race in their assigned timing pen no less than 15 minutes prior to the race start. Any runner attempting to enter the wrong timing pen shall be required to start after all other participants have crossed the start line.
5.10.3 All participants shall enter the timing pen from the rear unless otherwise directed by an event official. Any person who climbs the fence/barrier or otherwise enters improperly shall be disqualified from the event.
5.10.4 All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them.
5.10.5 Participants are able to move backwards in timing pens but not forward. Any participants found to be in a pen ahead of their colour will be asked to return to the correct pen. Failure to comply with this rule after being asked will result in disqualification.
5.11 Course Monitoring
5.11.1 Any participant who refuses to obey the directions of the event official, city official or course marshal/steward; or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials.
5.11.2 Any participant who has been found by a course marshal/steward, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event.
5.11.3 Any person who participates in the event either a) without a current official race number and timing device or b) with a chip or race number not officially assigned to him/her is subject to removal and disqualification from future events.
5.11.4 No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.
5.11.5 A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, medical providers or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Director or others authorised by them.
6. Entry Process
6.1. A Registration Application offer is made by You when:
6.1.1. You submit an application to register for the Event;
6.1.2. You have agreed to these terms and conditions; and
6.1.3. GOLAZO or its designated third party payment gateway provider (whichever is the earlier) receives a legitimate payment into its designated bank account, or GOLAZO otherwise receives such moneys in cash or bank transfer of the entry fee.
6.2. By submitting a Registration Application, You are:
6.2.1. making an offer to participate (or permit an under 18 Runner to participate where applicable) in the Event subject to these terms and conditions and any specific additional/alternative terms drawn to Your attention by GOLAZO during the registration process; and
6.2.2. confirming that You are at least 18 years of age.
6.2.3. Have read and understood our privacy and GDPR policy which is available for download on our website.
6.3. A Registration Application may only be submitted by individuals who are at least 18 years old. Under 18s who would like to make a Registration Application for events they are allowed to run, should ask their parent or guardian to make the Registration Application on their behalf and confirm that they agree to these terms and conditions.
6.4. Upon GOLAZO’s receipt of the relevant entry fee for the Event, GOLAZO grants You the right to participate in the Event subject to these terms and conditions of entry and any instructions given to You by the organisers or officials of the Event.
6.5. We reserve the right to refuse entry to the Event or to ask You to cease participation if You fail to follow instructions given by an Event official, You attempt to participate in the Event in a manner that We believe: (a) may cause injury to You or another participant, (b) in our opinion is likely to cause offence, (c) may damage or harm the environment, or (d) otherwise causes a risk or potential risk to health and safety including any failure, in whole or in part, to comply with the restrictions in relation to Event safety, or in our opinion You are unfit to participate in the Event due to either the consumption or use of alcohol or drugs or because of an injury or illness.
6.6. We also reserve the right to refuse entry to an Event if You fail to arrive at the start location at the specified start time or if You are unable to make sufficient progress in the Event to allow You to complete the Event in line with timelines set by Event officials.
6.7. If You are refused entry to an Event or we ask You to cease participation in the Event, You must remove your Event race number and follow any instruction of an Event official. If you are out of the event and running on open roads you must follow the highway code.
6.8. GOLAZO at its sole discretion reserves the right to reject Your Registration Application, even if previously accepted, at any time prior to the Event upon repayment of the entry fee and any associated registration costs without prior notice and without proving the grounds for doing so. GOLAZO will not be liable for any other costs incurred by You in association with the Event.
7. Your Status and Responsibilities
7.1. By entering the Event, You agree, warrant, undertake and represent that:
7.1.1. You are legally capable of entering contracts.
7.1.2. The minimum age for the Cambridgeshire Summer Run is 16 years on the date of the event. For any entrant under 18 years, they must be physically capable of completing the course and have a Parental Consent form signed to take part.
7.1.3. You will abide by any rules and regulations specified in the sportive instructions (available on the Event website at least one month before the Event) and by the race officials and GOLAZO as amended up to and including the day of the Event.
7.1.4. You understand and agree that You will participate in this Event and any other event organised by GOLAZO or agents thereof entirely at your own risk.
7.1.5. You will rely on your own ability in dealing with hazards and must run in a way that is safe to yourself and others paying particular attention to road furniture, convoy vehicles and the condition of the road surface which in places could be badly damaged with pot holes and cracks.
7.1.6. At all times during the Event You will adhere to all instructions given by Event officials. You accept that any general guidance given by marshals, our subcontractors or volunteers are purely advisory and You must decide if any manoeuvre You make is safe and do so entirely at your own risk.
7.1.7. You will hold harmless GOLAZO, any of its partners, employees, subcontractors, volunteers, officials or anyone else involved in the Event or attending the Event Village from any liability associated with the Event whether arising for breach of contract, any tortious act or omission (including negligence) or otherwise. This includes although is not restricted to injury or loss however caused and damage or theft of equipment prior to, during or after the Event, loss of profit, loss of reputation, loss of business, revenue or goodwill, loss of anticipated savings, or consequential or indirect loss, regardless of whether the loss or damage: (a) would arise in the ordinary course of events; (b) is reasonably foreseeable; or (c) is in the contemplation of the parties, or otherwise. You accept full liability and responsibility for any medical expenses incurred as a result of training for and/or participating in the Event. However, nothing in these terms and conditions shall affect our liability for death or personal injury caused by our negligence, or for fraud, or any other liability to the extent it cannot be excluded or limited by law.
7.1.8. You are in a fit and healthy condition and are not suffering any medical conditions which prevents You from participating in the Event. You agree You are capable of competing in a strenuous running event. You have taken professional medical advice to confirm this. You confirm that You have trained to meet the challenges of the Event as shown on the website. Further, that on the Event date, You will be sufficiently fit and healthy to participate in the Event in accordance with this agreement.
7.1.9. You will adhere to the event instructions published on our website and updated from time to time.
7.1.10. You are responsible for the quality of the Running Equipment You will use in the Event and warrant that it is fit for purpose.
7.1.11. You are responsible for ensuring that your timing device is functioning correctly and that your Event race numbers are attached and displayed appropriately and that the medical information template on the reverse side of the jersey number is completed in full.
7.1.12. You are responsible for the condition and suitability of your clothing to ensure that reasonable standards of modesty are maintained. If GOLAZO reasonably believes that these standards are not maintained then it has the sole discretion to withdraw the Runner without compensation.
7.1.13. You are responsible for your registration into the Event on or around the day of the Event. Your Event number and timing device will be provided to You upon your registration. You accept that You may be required to present photographic identification at the point of registration to confirm your identity. For some events your number and timing chips will be sent by post and you are responsible for bringing them to the event. If you arrive without these please go to the Event Solutions desk however we do not guarantee that you will be able to run.
7.1.14. You are responsible for either maintaining a speed on the Closed Roads which will remain closed for a specific period. Failure of Runners to pass the Specified Location by the Specified Time will mean that they are required to take the shorter route back to the finish in the Event Village, if applicable, run on open roads under the Highway Code or utilise the Sweep Vehicle facilities available. Once the Specified Time has lapsed access to the Event route will be prohibited and a Pace Bike will drive the remaining Closed Road route at the Specified Speed. If a Runner is overtaken by the Pace Bike the Runner will then be running on Open Roads in which case the Runner will abide by the Highway Code or any such regulations for the use of Open Roads which exist at the time.
7.1.15. You agree that through your completion and submission of the online Entry Form, You are committing to paying for your Event entry via the means as instructed on the Website.
7.1.16. You accept that all decisions and rulings by GOLAZO its employees and its agents in respect of the Event are considered final.
7.1.17. You are responsible for the secure retention of your entry confirmation email which you will need to present in order to collect your Runner Pack for the Event. GOLAZO shall not issue a replacement entry confirmation. You are also responsible for the submission of the correct data as part of your entry to the event.
7.1.18. You are responsible for self-serving your own run details and information from the Event website prior to the Event. The Event Start Sheet and Final Information will be published on the Event website under Runner Info in the navigation bar on the home page at least one week before the event. GOLAZO shall not email your runner number or any specific event information to you prior to the event.
8. Retention of Ownership
8.1. GOLAZO retains all the rights to the Event and its Brand unless otherwise secured on licence from a third party in which case the particular rights vest with the originator. The payment of the entry fee grants no rights to the Event other than the right to participate.
9. Non-Transfer, Non-Refund and Deferral
9.1. The Event entry purchased by You is non-transferable and non-refundable. Each Runner is strictly prohibited from swapping, selling or transferring or offering to sell, swap, or transfer their registration in the Event or allowing any other person to wear their Event runner number. Any breach of this condition shall render Your registration void. If You are found to be in breach of this condition We reserve the right to exclude You from participation in future events.
9.2. It is possible to defer an entry for the Event until the following year’s Event for convenience if 7 days’ notice is given to the organisers in writing asking for such only if the Deferral Protection Administration Fee has been paid during the Registration Application. Under these circumstances, it is Your responsibility to request use of the deferred entry once registration for the new Event opens. You are only able to defer once. Should You not defer your fee will not be refunded.
9.3. In the event that by mistake You make more than one entry for Yourself (or the same under 18 Runner) in an Event the surplus entries will be refunded.
10. Online Transactions
10.1. We use secure payment facilities for all online purchases provided by ChronoRace, Your payment details such as credit card details are entered in a secure payment gateway handle by a third party payment service provider (Secure Trading), which uses SSL protocol on their own dedicated HTTPS servers to communicate with the merchant’s acquiring bank to validate and process the details. Our payment systems are fully PCI compliant. No credit card details are retained.
10.2. The system for taking payments and capturing your entry data is provided by a third party, ChronoRace. You will have access to their terms and conditions when You enter the event. They are acting as our agent and payments made will initially go to ChronoRace before the payment is cleared to GOLAZO.
11.1. If You have cookies enabled, data may be stored on Your local PC to enable speedy input of subsequent transactions. If You do not agree to this please ensure You have disabled cookies in your browser. More information about the cookies used on the Website is available in our cookies policy.
12. Matters Outside of Our Control (Force Majeure)
12.1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations that is caused by events outside our reasonable control (a “Force Majeure Event”). In the event of any of the below Golazo will not be liable and you will not receive a refund of your entry fee.
12.2. A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:
12.2.1. strikes, lock-outs, national tragedy, days of national mourning or industrial action;
12.2.2. civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war;
12.2.3. fire, explosion, storm, flood, earthquake, inclement weather conditions, subsidence, epidemic, pandemic or other natural disaster;
12.2.4. impossibility of the use of public or private telecommunications networks;
12.2.5. sabotage of the Event or deliberate vandalism of the Event resources and infrastructure;
12.2.6. the acts, decrees, legislation, regulations or restrictions of any government.
12.3. In such circumstances We will, if possible, provide notice of cancellation to You. In the event of cancellation, We will have no responsibility for any costs incurred as a result of cancellation. As significant costs are incurred before the event and are paid irrespective of the event taking place these include any entry fees for the event, registration, travel or accommodation costs.
13.1. The breach of any of the regulations specified in these terms and conditions or terms and conditions themselves shall lead to the immediate disqualification of the Runner at the sole discretion of GOLAZO without compensation.
14. Conflict and Survival
14.1. In the event of conflict of these terms with any other applicable terms then the following hierarchy or importance shall apply:
14.2. these GOLAZO terms and conditions; and
14.3 ChronoRace Terms and Conditions.
14.4 In the event that any part of the stated regulations or these terms and conditions are unenforceable, such part shall be deleted and the remaining regulations or these terms and conditions shall remain in force and to the extent permitted by law.
15. Variation to these terms
15.1. GOLAZO reserves the right to vary these terms and conditions without consultation or prior notice. Any such variations shall apply for any Event.
16. Entire Agreement
16.1. These terms and conditions (and the documents referred to in them) constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the Event. You acknowledge and agree that in submitting the Registration Application, You do not rely on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these terms and conditions.
17. Third Party Rights
17.1. No person other than You and GOLAZO shall have any rights to enforce these terms and conditions.
18.1. These terms and conditions and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales. The parties irrevocably agree that the courts of England and Wales shall have non-exclusive jurisdiction to settle any such dispute or claim.
19. Personal information
19.2. Specifically, in relation to participation on behalf of a Fundraising Partner the Runner acknowledges and accepts that personal information provided will be shared with the Fundraising Partner from whom the entry Code supplied to the Runner originated.